The Defense Department is competing a contract to modernize its health records system. (Ken Moore/Air Force)
The Pentagon is now taking bids on an estimated $11 billion program to modernize the management of its health records.
The contract for the Defense Health Management System Modernization (DHMSM) program, to be awarded in the third quarter of fiscal 2015, will be a single-award, indefinite-delivery indefinite-quantity (IDIQ) contract competed under full and open competitive procedures.
“DoD will acquire and deploy an integrated inpatient/outpatient best-of-suite solution, augmented by best-of-breed products, to replace its current DoD legacy clinical systems ... with an off-the-shelf EHR system,” according to a statement by the DHM PEO that accompanied the release of the RFP.
Industry resonses are due Oct. 9.
As part of the effort, DoD intends for the new EHR system to share data with other systems in the private sector and at Veterans Affairs Department facilities.
The DHMSM program office said in a statement that, in making a contract award decision, officials “will utilize trade-off analyses that take into consideration both product capabilities and technical factors, such as the use of open systems architecture to ensure operational suitability and performance.”
It said the new EHR system will be thoroughly tested “to ensure performance within the DoD environment prior to Initial Operational Capability (IOC) deployment.”
DoD plans to deploy the new system first at eight facilities in the Puget Sound region in Washington state by the end of 2016:
■ Naval Hospital Bremerton in Bremerton, Wash.
■ NHCL Everett (Medical Clinic) in Everatt, Wash.
■ 92ND Medical Group (Medical Clinic) at Fairchild Air Force Base, Wash.
■ 92nd Aeromedical DEN SQ/SGD Dental) at Fairchild AFB.
■ Madigan Army Medical Center (Hospital) at Joint Base Lewis-McChord, Wash.
■ Madigan-Puyallup Medical Home (Medical Clinic) at Joint Base Lewis-McChord.
■ Naval Hospital Oak Harbor (Hospital) at Oak Harbor, Wash.
■ NBHC Sub-base Bangor (Medical Clinic) in Silverdale, Wash.
The Defense Department says the new EHR system will serve an estimated 9.6 million active-duty and retired beneficiaries around the world and will be used by more than 153,000 health care personnel at 1,230-plus locations worldwide.
Prior to the release of the final RFP, the DHMSM program office released three draft RFPs, conducted four industry days, and responded to or answered 1,506 industry questions and 502 government questions, according to the program office.
The requirements for the new system were approved by the top DoD health officials, including Jonathan Woodson, the assistant secretary of Defense for health affairs, and the surgeons general for each service.
Companies are already teaming up to compete for the program. Among the teams:
■ IBM, Epic Systems and Impact Advisors
■ Computer Sciences Corp., Allscripts and Hewlett-Packard; and
■ Cerner, Accenture and Leidos